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Royal College Intramural Grant Program

The Royal College Intramural Grant Program was created to support research and scholarship that advances the core mandate(s) and programs of the Royal College. Intramural grants specifically provide a route of competitive funding for Royal College staff, contracted educators, Standing Committee members and other individuals receiving payment for services rendered and who are ineligible to apply, for example, to the Royal College extramural funding programs.

Royal College Intramural Grants support high-quality medical education and health systems-focused research and scholarship to advance the fields of residency education, continuing professional development and other health system-related areas of focus in Canada (e.g. health workforce planning).

Decisions regarding allocation of this grant, ranging from $1,000 up to $20,000 will be made in alignment with special calls for applications. The allocation of funding can support human resources, associated publication costs, travel for presentation by the principal applicant and other project-related costs. Presentation at an associated Royal College conference is encouraged.

This year, the Royal College is again seeking meaningful insight from the Canadian medical education community to contribute to policy and standards that advance and inform the future of Competency-based Medical Education.

In particular, Competence By Design (CBD) is a major Royal College multi-year change initiative aimed at introducing competency based medical education (CBME) into specialty medical education across Canada. The plan is to roll out CBD to the 67 specialty disciplines across Canada between 2017 and 2024. Ongoing systematic evaluation of this initiative will allow for both program improvement (process evaluation) as well as the gathering of evidence on the impact of CBD over time (outcome evaluation). In both cases, evaluation studies should serve to inform the CBD initiative potentially informing and/or leading to changes in design, implementation and/or focus.

More specifically the Royal College has articulated three priority program evaluation goals:

  1. To foster successful implementation of CBD;
  2. To understand the influence of local contexts, adaptations and innovations of CBD; and
  3. To build an evidence-base of the impact of CBD including:
    a) Short, medium and long term outcomes (e.g. patient-related outcomes)
    b) Unintended outcomes (e.g. fiscal or human-resource implications)

These goals are further described in the attached draft program evaluation framework and outcomes related to goal 3a are further described. Proposals may also address additional outcomes not included in this sample list.

It is also expected that the proposal adheres to the highest scholarly standards; relevant literature, best practices and theories underlying the evaluation proposal and relevant question(s) should be explicitly described.

Application & Adjudication

Proposals will be judged on merit in accordance with alignment to the SRP, strength of introduction/background, relevance and alignment to the priority areas of interest, methodologic rigor, strength of team and feasibility of project completion.

2018 Priority Areas

Note: We are accepting applications to the intramural grant program for the following priority areas.

While all proposals will be given consideration, please note the Royal College is specifically interested in applications that seek to contribute to and advance the following questions/areas of interest:

  • What factors promote successful implementation?
  • How is CBD being adapted either across specialties or within a particular programs (e.g. without compromising fidelity of implementation)?
  • What impact is CBD having across specialties or within particular programs (e.g. financial implications)?
  • How can we best examine the connection between patient outcomes and CBD? Note: This proposal could be in the form of an actual evaluation or the creation of specific theoretical model to support evaluation e.g., “How to connect patient outcomes to the implementation and evaluation of CBD”.

Applications must include at least one Royal College employee, educator or other paid contractor. The involvement of the Royal College employee, educator or contractor in the development of the idea, application and planned engagement in the project will require explicit description. Joint [Royal College staff / affiliate / educator and external applicant(s)] applications are possible and could include one or more departments, disciplines or faculties of medicine.

Involvement of the Royal College affiliate must be supported by a letter detailing the nature and scope of the work related to the application.

Exceptionally, when applications are received by non-standing committee members whose role(s) may place them in perceived/real conflict of interest (e.g. active member of a committee closely aligned with the project or product under adjudication) eligibility to apply will be approved only following review and consideration by members of the Intramural Grant Funding Committee.

Applications must meet contemporary standards of research and scholarship, which include the relevance of the question, the appropriateness of the methodological approach, ethical review of the submission, accountability for funds requested and the feasibility of successfully completing the project during the funding period.

Individuals who currently hold funding from the Royal College research grant programs are not eligible to receive additional funding in this competition; however, they may still supervise a trainee or student, and can be a co-investigator on proposals submitted by other principal investigators on one application/competition.

An application is considered closed only when the final submission documents and financial items have been approved.

Applications must be submitted by completing the official grant form by the application deadline (no exceptions) on or before October 1, 2018.

Applications should be emailed to All supporting documents must be submitted as a single PDF document, following the sequence provided on the application form.

The Intramural Grants Selection Committee will include a cadre of four expert scholars (external) and three Royal College staff members (internal: Associate Director, Research Unit and two Royal College Associate Directors/Educators). Together they will support the receipt, processing and adjudication of proposals and collectively make determinations regarding funding.

Adjudication will occur through strict blinded review and may be delegated to a subcommittee as needed (e.g. unresolved, perceived conflict of interest). Selection is based on the application’s scholarly merit, strength of the project team, clarity of the proposal and perceived impact.

Preference will be given to work that is considered worthy of inclusion in a peer-reviewed publication and that is aligned with the mission/vision of the Royal College.

Number of applications
Eligible staff, standing committee members and paid educators/contractors may apply as a principal applicant on only one submission per Intramural Grant competition so long as they do not hold any other active Royal College research grant(s) (e.g. PI on a MERG). Multiple applications are allowed only in the role of co-applicant (and not to exceed two active grants at any given time plus one principal investigator, as applicable). If you have any questions related to number of applications, contact prior to submitting your proposal. Staff will be available to assist in determining eligibility.

Funding is available for projects up to a maximum of two years in duration.

Budget and justification must be provided in a one-page outline. Please refer to budgetary guidelines appended to the application form.

Projects approved for the duration of only one year will receive funding that is equivalent to 75 per cent of the grant upon project commencement, and 25 per cent upon an interim project progress report to the adjudicating committee and presentation at the Senior Management Committee.

The final report must be sent to the Associate Director, Research Unit, Royal College. Projects approved for two years of funding will receive the final year of funding upon receipt of a satisfactory mid-project progress report to the adjudicating committee and presentation to the Senior Management Committee.

The publication of project findings is expected. The financial support of "The Royal College of Physicians and Surgeons of Canada" must be acknowledged in all publications resulting from this grant. Presentation of research is encouraged at an associated Royal College conference (e.g. International Conference on Residency Education, Simulation Summit, and CPD Accreditation Conference) or equivalent. Identifying the Royal College as a funder is expected, when applicable.

Submission deadline
11:59 p.m. (applicant’s local time) October 1, 2018. Late applications will not be considered.

Contact us
Administrative Coordinator, Strategic Grants, Research Medals & Award
Research Unit
Telephone: 613-730-8177, ext. 175; toll-free 1-800-668-3740 ext. 175

Application form