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For individuals who are enrolled in a Royal College accredited AFC (diploma) training program

For individuals who are enrolled in a Royal College accredited AFC (diploma) training program

Trainees enrolled in an unaccredited training program working on the AFC diploma in advance of accredited programs

Only trainees who are enrolled into an accredited training program can request access to eDiploma. Trainees who start in a training program prior to the program receiving accreditation status, should collect evidence of achievement of the portfolio requirements by means other than the eDiploma system until such time as their program is accredited. Trainees should request access to the eDiploma system at that time.

Step 1: Notify the Credentials Unit to set up your eDiploma account

After enrolling in a Royal College AFC (diploma) accredited training program, submit the eDiploma application form to the Credentials Unit.

Application Forms
The following application forms have been created as an Adobe PDF fillable form file. To view, complete, save and print this fillable form, you will need to open the form in Adobe Reader. The Adobe Reader software can be obtained free for PC and Mac users from the following site: http://get.adobe.com/reader.

The following application forms can be opened with any program. They must be printed and completed by hand.

Access to eDiploma
Because eDiploma is integrated into the Royal College’s MAINPORT application (a web-based learning space), you must have a MAINPORT account. If you do not already have an account, a guest account will be created for you. You can then access your eDiploma portfolio under the “My Diploma” tab.

The yearly (April 1 – March 31) fee for access to MAINPORT is distinct from the AFC (diploma) credentialing and assessment fee. An invoice will be sent to you once a guest account has been created.

Paper-based portfolio: Trainees who started training prior to the availability of an eDiploma for their discipline can submit their portfolio in paper form.

Step 2: Complete the milestones

  1. Upload to your eDiploma evidence showing how you achieved the requirements for each milestone. Press “submit”, notifying the clinical supervisor that this evidence is ready for review and, if it is satisfactory, approval.
  2. Once all of the milestones have been approved by the clinical supervisors, you can submit your portfolio to the AFC (diploma) director for review and, if satisfactory, approval. The AFC (diploma) director approves the Confirmation of Competencies Acquired (CCA) form.
  3. Your portfolio will then be submitted to the postgraduate dean or designated faculty of medicine authority for review and, if satisfactory, approval. The postgraduate dean or designated faculty of medicine authority will also approves the Confirmation of Competencies Acquired (CCA) form.

Step 3: Assessment of your portfolio by the Royal College.

Once your portfolio is approved this will be submitted to the Credentials Unit. At that time we will:

  • Require payment of the AFC (diploma) credentialing and assessment fee.
  • Review your portfolio.
  • Assign the two independent assessors.

The assessors will decide if your portfolio satisfies the requirements. If additional information is required:

  • A second portfolio assessment is permitted at no cost.
  • Third and subsequent portfolio assessments are subject to a fee

Step 4 Approval of your portfolio:

You will be notified by letter (sent via email) that you have completed the Area of Focused Competence (AFC [diploma]) program and have achieved the required competencies of the AFC (diploma) discipline.

Shortly thereafter, you will receive an invitation for you to become a Diplomate or Diplomate Affiliate.

Step 5: Becoming a Royal College Diplomate or Diplomate Affiliate:

The Diplomate or Diplomate Affiliate designation (DRCPSC) is granted upon:

  • completion of the portfolio for your AFC (diploma) discipline;
  • successful review of portfolio by two independent assessors;
  • adherence to the Maintenance of Certification (MOC) requirements; and
  • payment of the Diplomate annual dues.

Using the AFC designation Royal College Diplomate or Diplomate Affiliate

Only candidates who annually maintain their status as a Diplomate or Diplomate Affiliate may use the “DRCPSC” designation.

  • Fellows of the Royal College who complete training in an AFC (diploma) program may become Diplomates and use the DRCPSC designation following their Fellowship designation (e.g. John Smith, MD, FRCP(S)C, DRCPSC).
  • AFC (diploma) candidates who have not been certified by the Royal College may become Diplomate Affiliates and use the DRCPSC designation.

Note: Candidates who have been certified by the Royal College but who have not joined the Fellowship must first become Fellows of the Royal College before they are eligible to hold a Diplomate status.

Please visit the Royal College’s Diplomate webpage or contact the Royal College Services Centre for more information on becoming a Diplomate or Diplomate Affiliate, and details about the use of the DRCPSC designation. Royal College Services Centre staff can be reached at 1-800-461-9598 (Monday–Friday, 8 a.m. to 5 p.m., Eastern Time) or by email membership@royalcollege.ca.

For trainies using the paper-based portfolio

Step 1: Complete the training program documenting the requirements of each of the program’s milestones.

Complete the candidate version of the portfolio. A sample of the AFC (diploma) program portfolio is available on our website.

Application Forms
The following application forms have been created as an Adobe PDF fillable form file. To view, complete, save and print this fillable form, you will need to open the form in Adobe Reader. The Adobe Reader software can be obtained free for PC and Mac users from the following site: http://get.adobe.com/reader.

The following application forms can be opened with any program. They must be printed and completed by hand.

Once completed, the portfolio must be signed off by both the trainee and the AFC (diploma) director.

Step 2: Apply to the Credentials Unit for an assessment of the portfolio by the Royal College:

  1. Complete the diploma application form (paper-based portfolio).
  2. Submit the application form with fee, portfolio, and supporting documentation to the Credentials Unit.

Step 3: Assessment of the portfolio by the Royal College.

Upon submission of the portfolio and supporting documentation, the Credentials Unit will send the Confirmation of Competencies Acquired (CCA) form to the postgraduate office. The CCA is signed by the trainee and attested to by the AFC (diploma) director and the postgraduate dean.

The Credentials Unit will review the submitted portfolio and the supporting documentation to ensure its completion. The Credentials Unit will engage two independent assessors who will decide if your portfolio satisfies the requirements.

If additional information is required:

  • a second portfolio assessment is permitted at no cost;
  • third and subsequent portfolio assessments are subject to a fee.

The assessors will decide if your portfolio satisfies the requirements. If additional information is required:

  • A second portfolio assessment is permitted at no cost.
  • Third and subsequent portfolio assessments are subject to a fee

Step 4 Approval of your portfolio:

You will be notified by letter (sent via email) that you have completed the Area of focused competence (AFC [diploma]) program and have achieved the required competencies of the AFC (diploma) discipline. Shortly thereafter, you will receive an invitation for you to become a Diplomate or Diplomate Affiliate.

Step 5: Becoming a Royal College Diplomate or Diplomate Affiliate:

The Diplomate or Diplomate Affiliate designation (DRCPSC) is granted upon:

  • completion of the portfolio for your AFC (diploma) discipline;
  • successful review of portfolio by two independent assessors;
  • adherence to the Maintenance of Certification (MOC) requirements; and
  • payment of the Diplomate annual dues.

Using the AFC designation Royal College Diplomate or Diplomate Affiliate

Only candidates who annually maintain their status as a Diplomate or Diplomate Affiliate may use the “DRCPSC” designation.

  • Fellows of the Royal College who complete training in an AFC (diploma) program may become Diplomates and use the DRCPSC designation following their Fellowship designation (e.g. John Smith, MD, FRCP(S)C, DRCPSC).
  • AFC (diploma) candidates who have not been certified by the Royal College may become Diplomate Affiliates and use the DRCPSC designation.

Note: Candidates who have been certified by the Royal College, but who have not joined the Fellowship, must first become Fellows of the Royal College before they are eligible to hold a Diplomate status.

Please visit the Royal College’s Diplomate webpage or contact the Royal College Services Centre for more information on becoming a Diplomate or Diplomate Affiliate, and details about the use of the DRCPSC designation. Royal College Services Centre staff can be reached at 1-800-461-9598 (Monday–Friday, 8 a.m. to 5 p.m., Eastern Time) or by email membership@royalcollege.ca.