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Policy & Procedures for the Formal Review of Examinations and Practice Based Assessments

This page outlines the policy and procedures for formal reviews of Royal College marks and exams. It is recommended that before electing for a formal review of an examination or a review of marks of an examination, the candidate should review the Policy and Procedures for the Formal Review of Royal College of Physicians and Surgeons of Canada Examinations and Practice Based Assessments.

Formal reviews

Formal reviews are conducted only on the basis of alleged significant irregularities in the assessment process, not because of alleged errors in content. The review process is not a re-grading or re-scoring exercise. Requests for reviews based on alleged errors in content will not be processed. A request for a formal review will only be considered in the event of a procedural irregularity serious enough to negatively materially affect the candidate’s performance.

On occasion, deviations from the stated format or conduct of the examination may be unavoidable and irregularities may occur that do not result in any unfairness or significantly affect the performance of the candidates.

Review of marks

A candidate also has the option of requesting a review of their marks, which will be strictly limited to a review for potential mathematical or mechanical errors. A Review of Marks will NOT include any form of re-reading and/or re-grading of answers.

A candidate wishing to request a formal review or a review of marks must notify the Office of the Director of Assessment of the Royal College in writing to formalreviews@royalcollege.ca and include payment by attaching the credit card authorization form.

Costs:
Action Price
Request for a Formal Review of Exam by Director$500
Request for a Paper Review by Panel*$750
Request for an Oral Hearing by Panel*$1000
Request for a Review of Marks$300

*These options only available after a Formal Review of Exam by Director.

Procedural Overview

Below is a summary of the Royal College formal review process. For a complete description of the process, timelines and requirements, refer to our Policy and Procedures for the Formal Review of Royal College of Physicians and Surgeons of Canada Examinations and Practice Based Assessments.

There are two types of reviews that the Royal College conducts: a formal review of an examination, and a review of marks.

1. Formal Review of Exam

A request for a formal review may be initiated when the candidate believes that a procedural error has occurred that had a negative impact on their examination. A candidate has the option of initiating a formal review by submitting a written request after the examination. Please enclose all documentation as to why you are requesting a formal review and on what basis, as well as the required fee.

The request must explain, completely and in detail, all of the circumstances surrounding the alleged process irregularity and its effect on the candidate’s performance. Before submitting a request for a formal review, candidates must ensure that their concerns relate to one or more alleged irregularities in the evaluation process, not a content, grading or other non-process issue. The review process is not a re-grading or re-scoring exercise. This scope of review is designed to act as a safeguard for the validity of the examination and assessment process.

The request will be reviewed by the Royal College Director of Assessment. If it meets the criteria for a formal review, the Director will provide a written decision to the candidate.

If the candidate disagrees with the decision, he or she may request either a PAPER REVIEW or an ORAL REVIEW by Panel.

There is no provision for further review by the Royal College of the decisions of the formal review panel after a paper or oral review, as the case may be, which are considered final.

2. Review of Marks

All examination scores are subjected to multiple levels of verification and quality assurance prior to being reported to candidates. This ensures that each candidate’s performance is appropriately assessed and their scores are accurately reported. The Royal College has implemented a thorough and rigorous process in this regard involving numerous steps and safeguards, including a dedicated data verification and quality assurance team. The candidate does reserve the ability to request that the Royal College reviews the marks to ensure the calculation of grades was correct. A review of marks by the Royal College will be limited to a review for potential mathematical or mechanical errors. A review of marks will NOT include any form of re-reading and/or re-grading of a candidate’s answers.

A review of marks includes: verification of multiple choice question (MCQ) answer sheets and data transfer, verification of short answer question (SAQ) scores and data, and verification of Oral, OSCE, and Practical scores and data.

For further details, please review the Policy and Procedures for the Formal Review of Royal College of Physicians and Surgeons of Canada Examinations and Practice Based Assessments.