The Assessment Committee is responsible for the governance of assessment matters relevant to Royal College specialty certification and continuing professional development. The Assessment Committee reports to the Committee on Specialty Education.
The major responsibilities of the Assessment Committee are to:
The Assessment Committee can also delegate authority to its subcommittees, the Examination Committee and the Credentials Committee, as outlined in their respective Terms of Reference, to manage the specific requirements of examinations and credentials, respectively.
The Assessment Committee has fourteen (14) voting members, including the chair and a vice-chair. The chair is a member of the Committee on Specialty Education. The composition of the committee includes:
The Assessment Committee also includes the following six (6) non-voting members who may attend meetings but shall not be counted for the purposes of establishing quorum:
It is essential that committee members possess knowledge of assessment practice and principles, work-based assessments, as well as possess expertise in clinical teaching and the development of formative and summative assessment tools. It is expected that committee members approach the policies and principles of assessment from the perspective of the continuum of lifelong learning. Experience serving on a Royal College examination board or as a residency program director or as an NSS CPD representative is considered beneficial.
The usual term of office of the chair is two years, renewable once (maximum of four years). The term of the vice-chair is one year, renewable three times (maximum of four years). The usual term of office for members is two years, renewable twice (maximum of six years), with the exception of the voting specialty residents whose terms are one year, renewable twice (maximum of three years). The terms of office take effect as stipulated so long as the member’s total years of service on the committee do not extend beyond 10 years.
All terms shall begin and end at the time of the Annual Meeting of the Members when vacancies need to be filled.
The chair and all voting members of the committee require appointment by the Executive Committee of Council (or the CEO if it is a midterm appointment). Non-voting members do not require approval of the ECC or the CEO.
The Assessment Committee usually meets twice per year face-to-face, and additionally via teleconference, or web-based meetings, as needed.
Quorum consists of a majority of the voting members of the committee (i.e., 50% plus one). The chair is counted as a voting member in constituting quorum. However as the presiding official of the committee, the chair does not move motions. Furthermore, the chair shall only vote when the vote is conducted by secret ballot. Every question shall be decided by a majority of the votes cast. In the event of a tie vote, the question shall be defeated. When a committee is called to make a decision outside of a meeting by e-ballot, the same rules apply.
Appointment to a Royal College committee carries significant responsibilities, and all committee members are expected to adhere to the Volunteer Code of Conduct. In addition, committee members are required to maintain absolute discretion and not divulge, re-produce, or release any confidential information except when authorized by the Royal College. Committee members are permitted to download a copy of committee materials for use solely for the purposes of the Committee. All downloaded materials must be deleted once used for the intended purpose.
Last approved by the Governance Committee on May 30, 2018