The Fellowship Affairs Committee (FAC) is a standing committee of Council. It reports to Council through the Executive Committee of Council. The committee addresses a wide spectrum of issues pertinent to Fellows and the Royal College. To this end, the Committee receives recommendations and reports from its sub-committees and determines the appropriate course of action. The FAC also serves as one mechanism for the membership to provide input to Council and other Royal College committees on College programs and policies.
The FAC has 19 voting members. The members are the chair and:
The two specialty residents shall be affiliates of the Royal College and identified by RDoC (1) and the FMRQ (1).
The two medical students shall be identified by the CFMS (1) and the FMEQ (1).
Committee members should possess knowledge and have experience across multiple membership issues including needs assessment, policy development, communications, recruitment and retention, and promotion of value. Committee members should serve as advocates for the mission, vision and strategic priorities of the Royal College.
The usual term of office of the chair is two years renewable once (maximum 4 years). As a standing committee of Council, the Chair of the FAC is appointed by Council from among its current members (Bylaw No. 20, Article 15.1.1).
The usual term of office of members is two years, renewable twice (maximum 6 years), except for the chairs of FAC subcommittees whose terms are two years renewable once (maximum 4 years). The terms of office take effect as stipulated so long as the member’s total years of service on the committee do not extend beyond 10 years.
All terms shall begin and end at the time of the Annual Meeting of the Members when vacancies need to be filled.
The committee usually meets face-to-face twice per year.
Quorum consists of a majority of the voting members of the committee (i.e., 50% plus one). The chair is counted as a voting member in constituting quorum. However as the presiding official of the committee, the chair does not move motions. Furthermore, the chair shall only vote when the vote is conducted by secret ballot. Every question shall be decided by a majority of the votes cast. In the event of a tie vote, the question shall be defeated. When a committee is called to make a decision outside of a meeting by e-ballot, the same rules apply.
Appointment to a Royal College committee carries significant responsibilities, and all committee members are expected to adhere to the Volunteer Code of Conduct. In addition, committee members are required to maintain absolute discretion and not divulge, re-produce, or release any confidential information except when authorized by the Royal College. Committee members are permitted to download a copy of committee materials for use solely for the purposes of the Committee. All downloaded materials must be deleted once used for the intended purpose.
Last approved by Council on June 21-22, 2018
(Resolution No. 2018/19-10)