Dialogue

Vol. 16, No. 1 — January 2016
Welcome to Dialogue, your link to the Royal College

A SPECIAL ISSUE ON MOC AND MAINPORT


Document your 2015 CPD activities by Jan. 31

There’s still time to document your 2015 activities. Act now, benefit now and later…


Eight little-known ways a CPD Educator can help you

From translating what you do into credits to helping you diversify your activities…


We have answers to your top MOC questions

Find answers to your top MOC-related questions in this issue of Dialogue


That activity fits…where? A simplified framework of learning activities

A quick link to our framework and types of activities that can be reported by Section…


More choice, more options: Recent Section 2 & 3 updates

Details on new assessment types (Section 3) and more reading options (Section 2)...


Take advantage of bulk uploads for Section 2 reading

Everything you need to know about saving time and bulk-uploading your reading lists…


Are you using MAINPORT Mobile?

Our refreshed app (now available for Android devices) lets you document on-the-go…


Tips to help you document your MOC activities

Revisit one of our most popular articles listing tips to help you document credits…


Simple steps for basic tasks in MAINPORT ePortfolio

Looking for an intro or refresher on MAINPORT ePortfolio? Look no further!


Refresher on documenting learning outcomes

Find out more about outcomes, including examples and questions for reflection...


Do you know your MOC Program requirements?

A high-level overview of the MOC Program and cycle requirements…


Royal College Services Centre: Extended hours this month

Our services centre will be open late beginning January 25. Get all the details…


Notice: Annual Meeting of the Members

Save the date for next month’s annual meeting — attend in-person or via webinar…


 

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Document your 2015 CPD activities by Jan. 31

Document your 2015 CPD activities by Jan. 31

There’s still time to document your 2015 continuing professional development (CPD) activities before the January 31, 2016, deadline.


Document online or on-the-go

Report your activities online in your MAINPORT ePortfolio or download and use our MAINPORT ePortfolio app — available from the App Store or Google Play — to easily update your account with the learning activities you completed in 2015. 


Act now, benefit now and later


Contact us early to receive timely and extended support

Royal College Services Centre staff can be reached at cpd@royalcollege.ca or toll-free at 1-800-461-9598. You can also contact a Continuing Professional Development Educator in your region for personalized support.


As a first step, log in to MAINPORT ePortfolio

If you still have CPD activities to report, we encourage you to log in to your MAINPORT ePortfolio and review what you have submitted to date by clicking “View my transcript” on your dashboard. You may also want to visit your “Holding Area” to verify if there are any activities awaiting completion.


Reminder: You can back-report past activities

If you have any CPD activities that you completed in a previous year of your current cycle, you can still report those activities as long as you attach or forward any required documentation through the credit validation process. (Contact us at cpd@royalcollege.ca or by phone toll-free at 1-800-461-9598 for details.)


Questions

Contact the Royal College Services Centre or CPD Educator in your region.

 

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Eight little-known ways a CPD Educator can help you

Eight little-known ways a CPD Educator can help you

Whether you’re new to the Royal College’s Maintenance of Certification (MOC) Program or have been a participant for many years, it’s normal to have questions about the program and how to record your learning activities.

Our Continuing Professional Development (CPD) Educators are located in regions across Canada. All of them are Active Fellows who also participate in the MOC Program and have demonstrated a high level of personal engagement in lifelong learning.


A CPD Educator can help you


  1. Translate “what you do every day” into credits under the MOC Program.

  2. Understand how participation in activities outside your clinical practice (e.g. education, research or administration) fit within the MOC Program framework.

  3. Develop a personal educational plan.

  4. Identify resources or tools to facilitate your professional development.

  5. Expand your use of self-learning and assessment strategies.

  6. Navigate MAINPORT ePortfolio.

  7. Use MAINPORT ePortfolio to plan, document and manage your learning.

  8. Understand the MOC Program’s philosophy and requirements.


Click the map to find contact details for the CPD Educators in your region

map of CPD educator regions in Canada Region 5 Region 5 Region 5 Region 1 Region 2 Region 3 Region 3 Region 4

 

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We have answers to your top MOC questions

We have answers to your top MOC questions

Each year, Fellows and Maintenance of Certification (MOC) Program participants visit our booths at meetings to ask questions and provide feedback about Royal College programs and services.


Find answers to Fellows’ top MOC-related questions in this issue of Dialogue!

If your question isn’t listed below, we have also compiled a comprehensive list of frequently asked questions (FAQs) on topics ranging from documentation of activities, general program questions and questions on the recent changes to the Maintenance of Certification Program.

Your answer may be just a click away: Access the full list of FAQ »


 

Common questions from MOC Program participants in 2015


How do I claim my activities?

If you’re unsure where your activity fits, a good place to start is our Framework of Continuing Professional Development Activities.

Find out more in “That activity fits…where? A simplified framework of learning activities” »


Can I record activities from previous years?

Yes, you may report past continuing professional development (CPD) activities within your current cycle through credit validation, but you can’t report past CPD activities that were completed outside of your current cycle dates. (You can verify the dates of your current cycle in your MAINPORT ePortfolio — they appear on the dashboard under your name.)

Find out more in “Tips to help you document your MOC activities” »


Can you give me examples of types of personal learning projects?

Personal learning projects (PLPs) can be categorized under several subtypes that help clarify the reason behind your PLP:

Read our “Refresher on documenting learning outcomes” »


Can you give me examples of Section 3 activities and offer advice on how to get more Section 3 credits?

To achieve credits in Section 3, you need to do just over eight hours of assessment during your five-year cycle. Learning through assessment is easier than you may think — and you are likely already doing it!

Link to examples of Section 3 activities from “That activity fits…where? A simplified framework of learning activities” »


What is new in the MOC Program and credit framework?

We have announced several recent updates and changes to the MOC Program framework. Find out more:

 

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That activity fits…where? A simplified framework of learning activities

That activity fits…where? A simplified framework of learning activities

The Maintenance of Certification (MOC) Program’s Framework of Continuing Professional Development Activities is arranged into three compact sections: Group learning, Self-learning and Assessment.


Look to the framework for more examples of learning activities

View and familiarize yourself with the Framework of CPD Activities, which describes the three learning sections in more detail and includes examples of types of activities that can be reported in Sections 1, 2 and 3. (These activities are also described in more detail on our website.)

You may not realize that some activities you are doing are part of the CPD Framework!


Questions

Contact the Royal College Services Centre or CPD Educator in your region.

 

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More choice, more options: Recent Section 2 & 3 updates

More choice, more options: Recent Section 2 & 3 updates

More choice in Section 3 assessment categories

We made some changes to ensure that activities under “Section 3: Assessment” of the Framework of Continuing Professional Development reflect the diverse range of possible approaches to assessment that physicians across regions and practice environments may use to direct their learning — from knowledge to simulation to performance assessments.

We expanded the type of assessment activities in MAINPORT ePortfolio to include


More reading options in Section 2

Some days it’s difficult to find the time to read one journal article; other days, you may be able to read an entire book or scan an entire journal volume online. Recognizing this, we added new options for Section 2: Self-Learning (Reading). You can now choose from


Questions

Contact the Royal College Services Centre or CPD Educator in your region.

 

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Take advantage of bulk uploads for Section 2 reading

Take advantage of bulk uploads for Section 2 reading

To save you time, we developed two ways that your reading or scanning activities can be tracked and reported all at once, rather than one at a time.


Reading without third-party tracking (e.g. print journals, online journals)

Use the Royal College’s Bulk Journal Reading Transcript to track your reading and document your hardcopy reading activities or online journal reading where there is no third-party tracking. (Tip: Save the blank form to your computer, fill it in, save the complete form and upload it online. You can also print the form, fill it in by hand, scan it and upload it).


How to use the bulk transcript

Each time you read a journal article, jot down the required information on the form. Don’t forget to include a learning outcome and date for each article you read. When you’re ready to report your grouped reading activities, just follow these steps in MAINPORT ePortfolio:


Online reading/listening/scanning activities with third-party tracking

Many third-party organizations, such as UpToDate, Medscape and Dynamed, provide you with a certificate and transcript (list) of activities you completed, such as reading articles online, conducting Internet searches, and listening to educational podcasts or audiotapes.

With your certificate(s) and transcript(s) in hand, log into MAINPORT ePortfolio and follow these simple steps to report your activities in bulk:


Questions

Contact the Royal College Services Centre or CPD Educator in your region.

 

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Are you using MAINPORT Mobile?

Are you using MAINPORT Mobile?

You can document your 2015 continuing professional development (CPD) activities directly in MAINPORT ePortfolio or using the MAINPORT Mobile app — available for iPhone and Android users.


Three benefits of using the MAINPORT Mobile app


  1. You can review, modify, submit or delete your CPD activities wherever you are.

  2. You can review incomplete activities in your Holding Area on-the-go.

  3. You can record activities as they happen — even if you’re offline! Once reconnected to a network, your account will be automatically updated.

Download the updated MAINPORT Mobile app


Please contact cpd@royalcollege.ca or toll-free 1-800-461-9598 with questions/feedback.

 

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Tips to help you document your MOC activities

Tips to help you document your MOC activities

One of our most popular articles last year shared eight tips to help you document your Maintenance of Certification (MOC) activities before the January 2016 deadline.

If you missed the article or need a refresher, the tips are listed below.

Do you have a tip of your own to share? Email us at communications@royalcollege.ca and we may feature it in an upcoming newsletter!


Eight tips for successfully reporting your MOC activities


  1. Back-report past activities: We all have them: CPD activities from a few years ago that we forgot to report. You can still report past activities in your current cycle through the credit validation process. (Contact us at cpd@royalcollege.ca or by phone toll-free at 1-800-461-9598 for details.)

  2. Explore the versatility of the Personal Learning Project option: Have you ever done research to address a clinical or administrative question related to your practice? Have you ever done research to write an article or publication? Has your preparatory work for teaching or a presentation ever resulted in personal learning? You can track these kinds of learning activities as “Section 2: Personal Learning Projects” for two credits per hour. (Note: The actual teaching or presenting time is not eligible for credits.)

  3. Make your teaching evaluations go further: The time you spent reviewing and reflecting on data or getting peer feedback from teaching evaluations is eligible in “Section 3: Feedback on Teaching” for three credits per hour.

  4. Are you an avid reader? You can record all of your journal reading in bulk on one form as a “Section 2: Bulk journal reading with transcript” activity and claim one credit per article. You can also claim credits for reading single journal articles, book chapters, journal volumes and entire books.

  5. Do you listen to podcasts or watch educational videos? You can record this type of learning for 0.5 credits per activity under “Section 2: Podcasts, audio, video.”

  6. Have you ever used UpToDate? Any Internet scanning activities tracked by third-party organizations, such as Medscape, UpToDate or DynaMed, are considered “Section 2: Bulk scanning with transcript” activities for which you can claim one credit per hour. (Note: You must upload both the certificate and activity log/transcript in your MAINPORT ePortfolio to obtain your credits.)

  7. Consider your committee work: Have you ever participated in a committee, working group or task force with the express aim of improving or enhancing the quality, safety or effectiveness of the health care system? The educational value of such an engagement is recognized in the CPD framework. Record this work in “Section 2: Quality Care/Patient Safety Committee” for 15 credits per year per committee.

  8. Do you perform peer review? Have you ever spent time peer reviewing articles or assessing your peers? This valuable learning experience can be reported in “Section 2: Peer Review” for 15 credits per year.

Questions

Contact the Royal College Services Centre or CPD Educator in your region.

 

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Simple steps for basic tasks in MAINPORT ePortfolio

Simple steps for basic tasks in MAINPORT ePortfolio

If you’re looking for an introduction or refresher on MAINPORT ePortfolio, look no further!

We recently updated our MAINPORT ePortfolio Quick Start Guide to help familiarize you with some common tasks associated with the documentation of your continuing professional (CPD) activities for your Maintenance of Certification cycle requirements.


Three useful ways this guide can help you


  1. Learn the simple steps on how to enter, revise or delete a CPD activity.

  2. Find brief introductions to the “My MOC Page” and “Reports” tabs, as well as the “My Holding Area” section.

  3. Learn about goal-setting, personalizing your dashboard and linking to additional resources via the “My eLearning” tab.

Check out the MAINPORT ePortfolio Quick Start Guide.


Help with MAINPORT ePortfolio

Contact the Royal College Services Centre via email at cpd@royalcollege.ca or call 1-800-461-9598.

 

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Refresher on documenting learning outcomes

Refresher on documenting learning outcomes

While entering activities in MAINPORT ePortfolio, you will be prompted to describe the outcome or impact of your learning for your professional practice.


What is an “outcome”?

An outcome is simply a description of the conclusions you reached after reflecting on a learning activity that you completed.

Here are some examples:


Guiding reflection on outcomes with three simple questions

To help guide reflective learning and practice, three open-ended questions have been added to the outcomes section for each activity.

When entering a continuing professional development activity, you will be prompted to answer at least one of the following questions to help you solidify your learning outcomes and determine how to apply your knowledge to your practice:


  1. What did you learn or confirm?

  2. What additional learning are you planning to complete?

  3. What changes are you planning to implement in your practice?

Questions

Contact the Royal College Services Centre or CPD Educator in your region.

 

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Do you know your MOC Program requirements?

Do you know your MOC Program requirements?

Our Maintenance of Certification (MOC) Program is an evidence-informed educational initiative designed to support, enhance and promote your continuing professional development.

When you join the Royal College as a Fellow, you are automatically registered in the MOC Program and given a cycle. As a participant, you are responsible for developing and implementing your own continuing professional development (CPD) plan and engaging in learning activities within the MOC learning framework. The plan should be relevant to your own role(s) and responsibilities and scope of practice.


MOC Program cycle requirements

The MOC Program is based on a five-year cycle. The first cycle begins on January 1 of the year following admission to the program. You must complete a minimum of

Each year, you will be able to print a MOC status report of the credits you have completed. A completion certificate will be available online when you complete a five-year MOC cycle.


Minimum of 25 credits in each section

Beginning with new (or next) MOC cycles starting on or after January 1, 2014, all Fellows and MOC Program participants will also be required to complete a minimum of 25 credits in each section of the MOC Program during their five-year MOC cycle. The annual minimum of 40 credits and an overall minimum of 400 credits per cycle are still applicable, as is the maximum of 50 credits per cycle for Section 1: unaccredited activities.

Not sure when your current cycle ends? Find out by logging into your MAINPORT ePortfolio account (your cycle dates appear on the dashboard under your name). You can also contact the Royal College Services Centre to find out.


Reporting credits

The program’s credit system includes credits based on time (for example, attending an accredited conference) as well as credits based on completion of an activity or program (for example, reading a journal). Participants self-report their participation in approved learning activities and record their learning outcomes through MAINPORT ePortfolio, our web application that serves as an online learning support system.


Want to learn more?

Check out our MOC Short Guide or website.

For questions about any aspect of the MOC Program, contact the Royal College Services Centre or a CPD Educator in your region.

 

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Royal College Services Centre: Extended hours this month

Royal College Services Centre: Extended hours this month

Do you have questions or need help documenting your 2015 continuing professional development activities?


Contact our Royal College Services Centre



Regular and extended hours in January

January 1-22, 2016:   Monday to Friday, 8 a.m. to 5 p.m., EST.

January 25-29, 2016:   Monday to Friday, 8 a.m. to 7 p.m., EST

January 30-31, 2016:   Saturday and Sunday, 9 a.m. to 5 p.m., EST

 

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Notice: Annual Meeting of the Members

Notice: Annual Meeting of the Members

Attend the Royal College’s Annual Meeting of the Members next month:

Date:   Thursday, February 18, 2016
Time:   3:30 - 4:30 p.m. EST
Location:*   Royal College at 774 Echo Drive, Ottawa, Ontario


Sample agenda items



Meeting materials and registration information

Visit us online for more information. Email notices will be sent on January 20 to mark the opening of meeting registration. www.royalcollege.ca/about/governance/amm.

*Not in Ottawa? We welcome participation by all Fellows. Members who are unable to attend in person can tune into the meeting via webinar. More details are forthcoming on our website.

 

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