Competence committees: how they deliberate
Different contexts and cultures within programs and institutions mean that there is no single approach to running a competence committee. While you are free to choose or design your own approach, the following is the Royal College’s recommended model.
Competence committees have a mandate to monitor each trainee’s developmental progress and make recommendations to the residency program committee (RPC) on when the resident is ready to move on to the next “stage” of training. The reporting back to the RPC is typically done through the Program Director.
The following table highlights the roles of both the competence committee and the RPC.
|Competence Committee||Residency Program Committee|
Data on each resident must be stored in an electronic portfolio system and is accessed by the competence committee to inform their decisions. The data is also used by the resident to document and plan their progress.
Depending on your school, the systems, data and reports may look different.
The Royal College recommends that at each competence committee meeting, members of the competence committee serve as primary reviewers of a limited number of resident portfolios. This will ensure that each resident’s portfolio is given a thorough review.
What is reviewed?
- EPA observations
- Analytics Reports (ARs)
- Other objects
- Other assessment observations (e.g., MSF, text)
Prior to the meeting, the primary reviewer should review the resident’s portfolio, read the observations and other assessment data and determine if the trainee is achieving appropriate standards for their stage of training. At the competence committee meeting the primary reviewer should lead a formal discussion on the resident’s progress. The committee will consider all available evidence to inform progression recommendations.
Mock Competence Committee Cases for Practice Deliberation
This online activity is meant to provide direction and support for competence committee deliberations. It includes several case scenarios for competence committee members to review and discuss as a group. These cases represent common issues/concerns that a competence committee may encounter when reviewing and discussing resident files. See the “Facilitator Guide” within the activity for more information on how to use this resource. Click here to open the activity: Mock Competence Committee Cases for Practice Deliberation.
- Tools and resources
- Mock Competence Committee Cases for Practice Deliberation
- Competence Committees — Guidelines for the Terms of Reference
- Competence Committees — Process and Procedures in Decision Making: A framework
- Competence Committee presentation
- Set up a Competence Committee (CBD for Program Directors)
- VIDEO (01:45) What is a Competence Committee?
- VIDEO (01:05) What is the goal/mandate of a Competence Committee?
- VIDEO (04:24) Setting up a Competence Committee
- VIDEO (02:42) What can one do to help ease the transition to Competence By Design?
- VIDEO (01:56) What is the workload like for a Competence Committee member?
- VIDEO (01:59) CBD – You are not alone
- VIDEO (01:17) How is information stored in programs?
- VIDEO (03:08) CBD benchmarks – How are we doing?
- VIDEO (02:24) How does a competence committee decide to promote a resident?
- VIDEO (01:23) What does a Competence Committee do with the aggregate data?