Budgetary Guidelines

2023 Royal College Medical Education Research Grant

Value: up to $50,000 per project

Duration: 1 to 2 years

The following list of acceptable and unacceptable expenses is intended to assist applicants in preparing their budgetary requests; the list is not exhaustive.

Acceptable expenses:

• materials and supplies (including telephone, photocopying and postage costs)
• meeting/focus group costs (including modest refreshment)
• salary support for principal investigator (maximum of $10,000 per year)
• personnel/project staff (i.e., salary and benefits for work performed by research associates, research assistants, technicians, statisticians, secretaries, clerks)
• software purchase or licensing fees
• fees paid to research participants (i.e., modest incentive for participation)
• honoraria for expert consultants or professional participants
• a maximum rate of $150/audio hour for transcription costs; rates that exceed this maximum must be clearly justified and are subject to approval

Dissemination costs:

• editing and translation of manuscripts, publication and/or poster costs
• a maximum of $2,000 towards travel, meals, accommodation and conference registration for one researcher to disseminate project findings at one meeting
• Note: travel expenses are to be categorized as post-project dissemination and project-related travel expenses. These must be clearly delineated within the budget to distinguish between travel to attend a conference (maximum $2,000) versus those anticipated and related to project conduct or implementation. Project-travel costs will be approved by project and as applicable.

Unacceptable expenses:

• tuition or course fees
• capital equipment costs (e.g., computer hardware, office equipment)
• overhead costs
• university or other organization administrative or indirect fees
• co-investigators fees for services rendered.
• product development costs (e.g. materials intended for future sale or profit).
• Professional development costs (e.g. writing courses)

Your budget must be provided in a one-page outline; all items must be justified.

Grant funds:

• must be administered by a third party (such as a university or hospital department or research institution)
• are to be used strictly as described in the grant proposal’s budget page; if projects are completed under budget, all surplus grant funds must be reported and returned to the Royal College on project completion