Budgetary Guidelines
2024 Royal College/Associated Medical Services (AMS) CanMEDs Research Grant
Value: up to $25,000 per project
Duration: maximum 24 months
The following list of acceptable and unacceptable expenses is intended to assist applicants in preparing their budgetary requests; the list is not exhaustive.
Acceptable expenses:
- materials and supplies (including telephone, photocopying and postage costs)
- meeting/focus group costs (including modest refreshment)
- personnel/project staff (i.e., salary and benefits for work performed by research associates, research assistants, technicians, statisticians, secretaries, clerks)
- software purchase or licensing fees
- fees paid to research participants (i.e., modest incentive for participation)
- honoraria for expert consultants or professional participants
- a maximum rate of $150/audio hour for transcription costs; rates that exceed this maximum must be clearly justified and are subject to approval
Dissemination costs:
- editing and translation of manuscripts, publication and/or poster costs
- a maximum of $2,000 towards travel, meals, accommodation and conference registration for one researcher to disseminate project findings at one meeting
Note: travel expenses are to be categorized as post-project dissemination and project-related travel expenses. These must be clearly delineated within the budget to distinguish between travel to attend a conference (maximum $2,000) versus those anticipated and related to project conduct or implementation. Project-travel costs will be approved by project and as applicable.
Unacceptable expenses:
- salary or honoraria for principal or co-investigators
- tuition or course fees
- capital equipment costs (e.g., computer hardware, office equipment)
- overhead costs
- university or other organization administrative or indirect fees
- product development costs (e.g. materials intended for future sale or profit).
- professional development costs (i.e. writing courses)
Your budget must be provided in a two-page outline; all items must be justified.
Grant funds:
- must be administered by a third party (such as a university or hospital department or research institution)
- are to be used strictly as described in the grant proposal’s budget page; if projects are completed under budget, all surplus grant funds must be reported and returned to the Royal College on project completion.